2003 Business Meeting Notes

The annual ECCO Business Meeting was held at the Hyatt Arlington Hotel on June 5, 2003 directly following the 2003 Training Seminar. Meeting minutes as recorded by Chairman W. Bollinger are as follows:


Financial Report

ECCO Treasurer Michelle Johnson briefly shared the year's financial status to date. Hotel and incidental expenses related to the just concluded Annual Training Seminar were estimated to be well within the budgeted amounts. Michelle, the Chair and Vice-Chair were scheduled to meet with the Hotel accounting representative directly following this meeting for a final review of expenses. The hotel billing will be faxed to her for payment and a final spread sheet account of the ECCO finances compiled at that time. The final report will be posted on the new web site.


Charter and Bylaws Review

A motion was made, seconded, and unanimously passed to amend the Charter and Bylaws as follows:

1. That the Office and Title of "Secretary" shall be changed to "Communications Officer" in Articles VI and VII in all instances.

2. That sentences five (5) and six (6) of Article VII, Section 1 be stricken.

3. That Article VII, Section 4 be amended to read: "Section 4: The Communications Officer shall be responsible for the maintenance and content of the ECCO List serve and Web Site as directed by the Chair."

Proposals for 2004 Seminar Location and Dates

General discussion was held regarding the location and dates for next years Training Seminar. The general consensus was that the present arrangements were acceptable to most members and should be considered by the incoming Chair as such when planning for next year's meeting. It was suggested that when considering the dates involved ample consideration be given to avoiding conflicts with conflicting export control related events which might be scheduled at that time.


General Discussion

General discussion was held regarding the advisability of eventually revising the Bylaws to change the term of office for the Chair and Vice-Chair to coincide with the Annual Business Meeting.

Discussion was also held regarding the ECCO Contact List and possible changes to membership requirements/delineation. No motions were made.


Call for Nominations for ECCO 2004 Officers

Vice-Chair

Sarah Maynard nominated Ron Williams of Sandia National Laboratory, New Mexico for the office of Vice-Chair. The nomination was seconded and Mr. Williams accepted. No other nominations were made. As per the Bylaws, nominations will remain open for a period of one month following the Business Meeting to close on July 6, 2003. Elections will follow as required.

Communications Officer

Serving at the discretion of the Chair, the new position of Communications Officer was offered to, and accepted by, Sarah Jane Maynard of Los Alamos National Laboratory.

Treasurer

Serving at the discretion of the Chair, the position of Treasurer was offered to, and accepted by, Michelle Johnson of Idaho National Laboratory.

Adjournment

The current Chairman, W. Bollinger expressed his sincere appreciation for the support and aid of the membership in helping to successfully plan and conclude the 2003 Annual ECCO Training Seminar. As a token of that appreciation he presented to incoming Chairman Rolf Migun an inscribed gavel to serve as a future symbol of the Chair's authority and responsibilities. The new gavel was then used to formally adjourn the meeting.

- submitted by William Bollinger
 

Date Last Modified/Reviewed: Monday, July 2, 2007 4:21 PM