Property Accountability Statement FAQ Page
How do I access my Property Accountability Statement?
What do we mean by "Personal Accountability?"
I don't believe I should be responsible for some
items assigned to me. What should I do?
What if my property is missing, stolen, or destroyed?
What do I do with excess property I no longer want
or need?
Terms and conditions: What does the "legalese" say?
How do I review my list of property and sign
my statement?
What is the Inventory by Accountability Statement?
Will somebody check up on my accountable property?
Key personal property definitions 
U.S. Government personal property
property number
sensitive property
equipment (also known as "capital" property)
How do I access my Property Accountability
Statement?
You must have both a network token card and administrative
network access permission. UC employees generally have permission to
access the administrative network automatically.
Contract employees, students, and consultants are eligible with authorization
from their line manager. Click
here to find out more about getting token cards and network access.
If you have a token card and network access permission, click
here to sign your statement.
You can always get help with your Property Accountability Statement
from your Property
Administrator. 
What do we mean by "Personal
Accountability?"
Every Laboratory worker who uses U.S. Government
property for official Lab business is considered a custodian of
that property, meaning that he or she is required to protect it from
damage, theft, or diversion to personal use (See Administrative
Policies and Procedures, section AM701). Each
Lab organization is served by Property
Administrators (PAs). PAs assign property to individual workers, who
accept personal responsibility for theri assigned property by signing an accountability
statement.
Official Laboratory property management policies and procedures are
found in Administrative
Manual AM701 (pdf) and in the Property
Management Manual, Chapter 3, "Property Control."
I don't believe I should be responsible
for some items assigned to me. What should I do?
The official Accountability
Statement web site allows you to to accept accountability for selected
line items and reject the other items assigned to you.
If you do not believe you should be assigned a property item, in your accountability statement page you may uncheck the "accept" box next to the item in question. If possible, please be prepared to provide information - such as the name and location of a person who actually has the property - to your Property Administrator so he or she can quickly assign it to a suitable custodian. The property you reject will remain
on your list until custodianship is resolved.
Contact your Property
Administrator to
for further information.
What if my property is missing,
stolen or destroyed?
You must notify your line manager, Audits
and Assessments Internal Evaluations group (AA-4) at
5-6195,and your
PA, within 24 hours or the next business day if your property is lost under suspicious circumstances,
stolen, or vandalized.
Contact a local law enforcement agency if your property is lost ,
stolen, or vandalized off-site.
Please follow the instructions for the Missing
Property Checklist (pdf) , fill it out, and forward it to AA-4
(fax 5-8009, ms A249).
If you have problems locating your property, or in case of unexpected
damage or loss where theft or vandalism is not a factor, contact your
Property Administrator.
What do I do with excess property
I no longer want or need?
To arrange for the removal of property you no longer need (excess property),
contact your Property
Administrator . If
your excess property is in good working condition, it may be donated
to New Mexico K-12 schools, so please store it properly and keep it together
with peripheral equipment, manuals, power cords, etc.
Note: You will remain accountable
for your property until it is removed from your care.
If it makes economic sense to dismantle property for parts, you must
obtain permission from your line manager and contact your
PA in
advance, stating the reason for the dismantlement. Again, you will
remain accountable for your property until your PA documents the dismantlement
and retires it from the property database.
Terms and conditions: What
does the "legalese" say?
"I have been assigned and accept responsibility for the property
on the accountability statement as stipulated in the Laboratory's Administrative
Manual, Section 701, which includes "exercising the same degree
of care that a reasonably prudent person would use to protect his or
her property from loss or damage, including misuse and misappropriations." With
the exceptions noted above, I attest that the information on the accountability
statement is correct to the best of my knowledge. I agree to immediately
report any loss, damage, or suspected theft of the property assigned
to me to my line manager, Security and Safeguards Division, and my
property administrator. I also agree to make the property available
for inventory or inspection upon request."
How do I review my list of property and sign
my statement?
There are two ways to sign your accountability statement.
One: Sign via the Accountability
Statement web site . It's fast and easy. (Token card
required)
Two: Sign a paper copy: Contact your
Property Administrator for
a paper copy. Review and confirm your list, write in changes
or comments to update the details, such as location,sign and return.
Will somebody check up on my accountable
property?
It could happen, and probably will.
Representatives from Property
Management, NNSA, UC, Audits
and Assessments Internal Evaluations group ,
and external auditors may physically inspect a random sample of property
items from time to time.
Be sure that your list is accurate and complete when you sign your statement,
because if any of your items are selected for inspection, you'll be expected
to account for them to the validation team.
Thanks! We couldn't do it without
you!
On behalf of all the property professional at the Lab, Property
Management thanks you for your cooperation.
For more information or assistance, contact
your Property Administrator , e-mail LANL Proeprty Help, or
call the Property Help Line at 665-3230.
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